Job Description

Job Description

Job Description

Administrative/Executive Assistant

Temp to Hire

Pay: $20.00 - $23.00 per hour

Responsibilities:

• Communicates selected business matters with headquarters and other divisions.
• Handles travel arrangements for company personnel from overseas, including hotels, cars, and flights; coordinates company employee visits for domestic and international and the customers here in US or other countries.
• Handles domestic and international travel arrangements for company personnel (managers, salespeople, welders, mechanics, and technicians) and handles travel expenses incl. documentation.
• Helps during trade shows, events, town halls, trainings, meetings by organizing and scheduling, ordering supplies and food etc. as needed.
• Handles mail, including certified and registered mail and any mail requiring special handling.
• Get mail and distribute it. Runs to the bank if required by accounting.
• Manages company apartment and vehicles. Coordinates vehicle usage/assignment, registration, maintenance, washes etc. All communication with leasing offices, lease renewals, stocking apartment, manage cleaning services, setup utilities and manage utilities etc.
• Answers the company phone when the receptionist is unavailable.
• Reviews travel expenses for executive management.
• Performs various other duties and activities as assigned by CEO.

Requirements:

• Education and Training – High School diploma or as deemed sufficient by management.
• Technical Requirements – Proficient in Microsoft Office. Able to interpret a variety of instructions furnished in written, oral diagrammatic, or schedule form.
• Able to multi-task in a fast paced environment and possess excellent communication skills.
• Experience – 2- 3 years of directly related training and/or experience.

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